Organization and Team Settings
Organizations in Appcircle are separate units with separate "workspaces" that allow collaboration on the same apps with a team.
Each user is the owner of their individual organization by default. You can create additional organizations as needed or join an existing one.
All apps (build profiles, distribution profiles, etc.) created under an organization is accessible by all the members of that organization.
Billing management is also per-organization basis so that you can work with different plans with a single account. (e.g. You can be a member of two different organizations at the same time: an individual organization for personal projects under the free plan and another organization for your company under the enterprise plan.)
Team management with fine-grained roles and integration with enterprise identity systems are available in the enterprise plan. Please contact us for more information.
Accessing the My Organization Screen
The "My Organization" screen is accessible from the button with the organization name initials at the bottom left and it contains all operations to manage an organization.
Organization Name and ID Management
When you create an account, an individual organization for you is created by default with your email address.
In the left column under the organization management screen, you can change your organization name, which is a descriptive name, and you can change your unique organization ID, which is used for identification purposes for that specific organization.
To update these details, simply enter the new values and press Update.
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Working with Multiple Organizations
Adding an Organization
To add a new organization, press the "Create New Organization" button on the top-right (denoted by a plus sign) and type in the Organization Name. The organization will be created with the specified name and your role will be set as the owner.
If you are on the Starter Plan, you cannot add a new organization. To create more organizations, you need to upgrade to a higher plan.
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Adding a Sub Organization
Appcircle's Sub-Organization feature allows you to create multiple sub-organizations from your organization, providing a way to manage different teams and projects separately. With this feature, each sub-organization is linked to the organization.
It's worth noting that sub organizations are very similar to the organization. When you are inside a sub organization, you will have access to all the features and functionality that are available in your organization. Any licenses associated with the organization will also be applicable to the sub organization.
To use this feature, an enterprise license is required.
If you add a user to the sub-organization who already exists in the main organization, all the permissions assigned to that user in the main organization will automatically extend to the sub-organization as well.
It's worth noting that sub-organizations are very similar to the organization. When you are inside a sub-organization, you will have access to all the features and functionality that are available in your organization. Additionally, any licenses associated with the organization will also be applicable to the sub-organization.
Please note that an Enterprise License is required to use this feature.
If you have an enterprise license, you can create sub-organizations from the organization by navigating to the "My Organization" page, clicking on the Create Sub Organization button, and entering the necessary details for the sub-organization.
Multiple sub-organizations can be created from an organization as required. This feature is particularly useful for businesses with multiple teams working on different projects, providing a way to manage each team's access to Appcircle separately. With the Sub-Organization feature, businesses can create and manage multiple sub-organizations linked to the organization, giving different teams access to the tools they need to work on their specific projects.
Switching Organizations
Once you create an organization or accept an organization invite, you will be switched to that organization automatically. To switch between organizations, press the quick team switching button on the bottom-left on status bar and select an organization from the menu. The currently selected one is indicated with a check mark.
Each organization is isolated from each other, and switching means that you will switch to the "workspace" of that organization.
Once you select your organization, you will only see the profiles, artifacts, and reports belonging to that organization in all modules.
You can switch between organizations at any time without any data loss.
Leaving or Deleting an Organization
To leave or delete an organization, press the organization operations button on the top-right (three-dots menu) and select the related operation.
You will be prompted before the leave/delete operation.
Both leaving and deleting are irreversible operations and it is advised to use them with caution:
- If you leave an organization, only an Owner can add you back, even if you were an Owner.
- If you delete an organization, you will lose ALL platform data including apps, profiles, and artifacts.
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Managing the Team Under an Organization
Team Ownership
The creator of a team starts with the Owner role. The Owner role has full administrative privileges for the team and organization management such as adding/removing members or editing the organization details, while any new members can be assigned specific module-based read/write roles.
Each organization must have at least one Owner and each user must be an Owner of at least one organization.
Managing Team Members
As an Owner, you can invite new members simply by entering their email address under the related field in Team Management and pressing the Add button.
The user will be then shown in a "Pending" state until the invitation is accepted. You can also revoke a pending invite by pressing the delete button at the end of the row.
Once a user accepts an invite, it will be added to the team as a Member with read only access. You can change the role of any user, including yourself, with the "Manage Roles" button next to the user ID. You can also delete a user by pressing the delete button.
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Advanced Role Management
Once you click the "Manage Roles" button, you will be presented with a detailed selection of roles for each module.
Here, you can assign the Owner role to a user for full access or you can select specific read or write roles for use cases like developers or testers or billing administrators.
The "None" is a special type of permission that denotes that a user has no defined role or special permissions. If the user's permission is set to "None" in sub-organizations, the user's permission defaults from the organization.
You can see the full list of the available roles below:
BUILD PROFILE PERMISSIONS
Permissions can be customized for build profiles.
| Permission | Explanation |
|---|---|
| Manager | The user can view and download logs, change configuration, workflows, and triggers and start building. |
| Operator | The user can only start the build, view logs, and download logs. |
| Viewer | The user can only view and download logs. |
| None | The user cannot reach any details about build profiles. |
Manager or Operator Build Profile permission can distribute binary if user has Manager or Operator Distribution permission.
Manager or Operator Build Profile permission can publish if user has Manager or Operator Publish Android/iOS permission.
Manager, Operator and Viewer Build Profile permissions can view self-hosted runners but cannot modify the configuration.
Only Manager permission can view the configurations, workflows, and triggers.
ENVIRONMENT VARIABLE PERMISSIONS
Permissions can be customized for environment variable.
| Permission | Explanation |
|---|---|
| Manager | The user can see variable groups, including their details, add new variables, and delete existing variable groups or variables. |
| Viewer | The user can only see variable groups and their details. |
| None | The user cannot reach any details about environment variables. |
Manager, Operator and Viewer Environment Variable permissions can use variable groups in build profile configuration.
SIGNING IDENTITY MANAGEMENT PERMISSIONS
Permissions can be customized for signing identity management.
| Permission | Explanation |
|---|---|
| Manager | The user can see, delete, and add new certificates, provisioning profiles, keystores, and signing history. |
| Viewer | The user can only see certificates, provisioning profiles, keystores, and signing history. |
| None | The user cannot reach any details about signing identity. |
Manager, Operator and Viewer Signing Identity Management permissions can use signing identities in build profile configuration.
DISTRIBUTION PROFILE PERMISSIONS
Permissions can be customized for distribution profiles.
| Permission | Explanation |
|---|---|
| Manager | The user can see, create, and delete new distribution profiles and Apple Devices and customize their settings. |
| Operator | The user can only send to testing groups and view distribution profiles and Apple Devices, App Versions Report, and App Sharing Report. |
| Viewer | The user can only view distribution profiles and Apple Devices, App Versions Report, and App Sharing Report. |
| None | The user cannot reach any details about distribution profiles, Apple Devices, App Versions Report, and App Sharing Report. |
Manager or Operator Distribution Profile permission can send to enterprise appstore if user has Manager, Uploader or Operator Enterprise App Store permission.
Manager or Operator Distribution Profile permission can send to publish if user has Manager or Operator Publish Android and Manager or Operator iOS permission.
Manager or Operator Distribution Profile permission can resign binary if user has Manager or Viewer Signing Identity Management permission.
TESTING GROUP PERMISSIONS
Permissions can be customized for testing groups.
| Permission | Explanation |
|---|---|
| Manager | The user can see, create, and delete testing groups, and also add or delete new test users from these groups. |
| Viewer | The user can only view testing groups and test users. |
| None | The user cannot reach any details about the testing group. |
STORE SUBMIT MODULE PERMISSIONS
Upload apps to Google Play, Huawei, and App Store.
| Permission | Explanation |
|---|---|
| Manager Android | The user can upload apps to Google Play and Huawei AppGallery. |
| Manager iOS | The user can upload apps only to the App Store. |
| Viewer | The user can only view applications and their details belonging to their own organization. |
Google Play and Huawei AppGallery permissions are managed through a single rule. When this rule is used, it will apply to both platforms.
If the user does not have any of these permissions, they will not have access to any details related to the store submit module.
PUBLISH MODULE IOS PERMISSIONS
Publish apps to App Store.
| Permission | Explanation |
|---|---|
| Manager | The user can make changes to the publish flow, publish settings, start publish to the App Store, add or delete a new app version, and view and download logs. |
| Operator | The user can start publishing to the App Store and download artifacts and view publish settings, publish flow, and logs. |
| Viewer | The user can only download artifacts and view the iOS application list and logs for the application. |
| None | The user cannot reach any details about the iOS Publish. |
PUBLISH MODULE ANDROID PERMISSIONS
Publish apps to Google Play, Huawei.
| Permission | Explanation |
|---|---|
| Manager | The user can make changes to the publish flow, publish settings, start publish to the Google Play And Huawei AppGallery, add or delete a new app version, and view and download logs. |
| Operator | The user can start publishing to the Google Play and Huawei AppGallery and download artifacts and view publish settings, publish flow, and logs. |
| Viewer | The user can only download artifacts and view the Android application list and logs for the application. |
| None | The user cannot reach any details about the Android Publish. |
Google Play and Huawei AppGallery permissions are managed through a single rule. When this rule is used, it will apply to both platforms.
Publish Variables permissions in the Publish module are dependent on the iOS or Android permissions that you configure for the Publish module.
For instance, when you give "viewer" permission to a user for iOS or Android, this permission will also make the user "viewer" for the Publish Variables. When you give "manager" permission to a user for iOS or Android, this permission also makes the user "manager" for the Publish Variables.
ENTERPRISE APP STORE PERMISSIONS
Manage and Upload Apps to Enterprise App Store.
| Permission | Explanation |
|---|---|
| Manager | The user can do anything Uploader can do and modify Enterprise Settings including create/update/delete store authentication (LDAP, SSO and Static Login), customize the store and modify store domain settings. |
| Uploader | The user can only create/update/delete enterprise app store profiles, create/update/delete appversions, publish/notify to beta/live stores, download artifacts and view the profiles. |
| Operator | The user can only publish/notify to beta/live stores, download artifacts and view the profiles. |
| Viewer | The user can only view the profiles. |
| None | The user cannot reach any details about the Enterprise App Store. |
ORGANIZATION MANAGEMENT PERMISSIONS
The user can create organization or sub-organization within license limits, add and remove members, and manage their permissions.
Also user can view self-hosted runners and change configuration.
| Permission | Explanation |
|---|---|
| Manager | The user can manage all member permissions and other organization properties mentioned above within license limits. |
BILLING MANAGEMENT PERMISSIONS
Manage the subscription, payment details, and invoices.
| Permission | Explanation |
|---|---|
| Manager | The user can manage subscriptions, payment details, and invoices. |
THIRD-PARTY CONNECTION MANAGEMENT PERMISSIONS
Connect to or disconnect from third-party service providers such as Slack, Microsoft Teams, Google Play Developer API Keys, App Store Connect API Keys, Huawei AppGallery Developer API Keys etc.
| Permission | Explanation |
|---|---|
| Manager | The user can manage third-party service provider connections and disconnections. |
The permissions of the Store Submit module affect the visibility of online stores connections.